ANDREWS, TAUNTON, PCC
by the Parochial Church Council
on 20 November 2018
is governed by the Church Representation Rules (“the Rules”). It is charged
with carrying forward the whole mission of the church in the Parish.
policy conforms to the General Data Protection Regulation 2018. GDPR covers personal data only.
1. Confidential data
Incumbent and the Safeguarding Officer hold personal data beyond contact
details. Such data is held under lock and key or on computers where the machine
and/or the files are password protected.
and Assistant Treasurer have access to the amount of Cash contributions paid by
each individual (“data subject”), which attracts Gift Aid. This data is held
under lock and key or on computers where the machine and/or the files are
document lists those eligible to vote at general meetings of the church, and is
available for inspection. The Rules do not require entry of any data other than
2b. Membership Lists
extension to the list, the Electoral Roll Officer also maintains membership
details which add extra data for each entry:
Telephone Number; and
2019 revision of the list only the names will be published. Members will be
asked to provide the address and telephone data. They will be asked to agree to
retention of email address.
details will be available to:
will also be asked if each type of detail can be
made available to:
of groups must ensure that they keep all personal details secure, up to date
2c. Messy Church
attending Messy Church are asked to provide contact details including email
addresses each time they attend. Details not found on a register in the
previous 18 months will be deleted as from 1 April 2020.
2d. Occasional Offices
October 2018 marriage couples, baptism families and funeral families will be
asked for express consent to the retention of data to allow them to be sent
cards or invitations. Details will be deleted 3 years after the service.
required for legal identification purposes will be retained, under lock and
key, for the minimum time required by law or regulations and then be destroyed.
controller for St Andrews parish church is the Parochial Church Council.
4. Review of
This policy will be reviewed in spring 2020, then every two years.