St Andrews Church, Taunton

Reaching lives for change and hope

Privacy Policy


Data Protection Policy

Adopted by the Parochial Church Council

on 20 November 2018

The PCC is governed by the Church Representation Rules (“the Rules”). It is charged with carrying forward the whole mission of the church in the Parish.

This policy conforms to the General Data Protection Regulation 2018.  GDPR covers personal data only.

1. Confidential data

Only the Incumbent and the Safeguarding Officer hold personal data beyond contact details. Such data is held under lock and key or on computers where the machine and/or the files are password protected.


The Treasurer and Assistant Treasurer have access to the amount of Cash contributions paid by each individual (“data subject”), which attracts Gift Aid. This data is held under lock and key or on computers where the machine and/or the files are password protected.

2. Other Personal Data

2a. Electoral Roll

This document lists those eligible to vote at general meetings of the church, and is available for inspection. The Rules do not require entry of any data other than names.

2b. Membership Lists

As an extension to the list, the Electoral Roll Officer also maintains membership details which add extra data for each entry:


          Telephone Number; and

          Email address.

From the 2019 revision of the list only the names will be published. Members will be asked to provide the address and telephone data. They will be asked to agree to retention of email address.

All details will be available to:

    • The Standing Committee

    • The Electoral Roll Officer

    • The Parish Administrator

Members will also be asked if each type of detail can be

made available to:

  • leaders of groups to which the member belongs (e.g. Servers, Ringers);

  • other members of those groups

Leaders of groups must ensure that they keep all personal details secure, up to date and relevant.

2c. Messy Church

Those attending Messy Church are asked to provide contact details including email addresses each time they attend. Details not found on a register in the previous 18 months will be deleted as from 1 April 2020.

2d. Occasional Offices

From October 2018 marriage couples, baptism families and funeral families will be asked for express consent to the retention of data to allow them to be sent cards or invitations. Details will be deleted 3 years after the service.

Documentation required for legal identification purposes will be retained, under lock and key, for the minimum time required by law or regulations and then be destroyed.

3. Controller

The controller for St Andrews parish church is the Parochial Church Council.

4. Review of policy

This policy will be reviewed in spring 2020, then every two years.


  • St Andrews Church
  • Greenway Avenue
  • Taunton
  • Somerset
  • TA2 6HU

01823 332531
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